"How do I set up check-in for our church?"  The answer to that question continues to evolve as we continue to adopt newer and better technology.  I'm going to skip the history lesson and jump right into the decisions you need to make now about check-in and then give you a general process for implementing them.

Watch this NEW, very creative video to see how church management software is being used to help pastors and staff mobilize their church for ministry.  

Last  fall I started a blog series on Small Groups called Aim Small.  My hope with this series is to bring together our best learnings about managing small groups that make disciples. 

In the last post, I showed you how attendance helps you recognize the trust level in your groups.  Like heat  is vital to baking bread, so trust is essential to authentic relationships.  

For Church Geeks like us, January means it's time to send out giving statements.  You could send out the familiar "thank you and here's what happened last year" cover letter that you  print, stuff in an envelope, seal, stamp and mail.  But, it's 2020 and there are some creative things you can do to spice it up this year.  Here are some thoughts on how to salt your giving statement content and  pepper your process.

The last two weeks of every year I review and summarize sermon and Quiet Time insights I journaled that year.  These influence goal-setting for the following year. 

Relationships are a big deal for us.  That's obviously true since we build software around relationship management.  But, it's also true in how we meet, train and support churches.  We love hanging out with you guys!

A number of years ago we started getting questions about User's Gatherings.  We decided to try one in April, 2018 and had about 25 friends join us for a really encouraging half day together.  Everyone wanted to do it again, but longer.  The Facebook Churchteams closed group was birthed from this event.

Most non-staff attenders and leaders use Churchteams by completing a form, responding to a push notification (email or text) or by using Text-to-Church^TM.  However, we've had a lot of requests for non-staff level access through a more traditional (email address with a password) login.  We released an upgrade yesterday to address this need.

We've found that no matter how detailed we get in the development stage, there are always things to sharpen when upgrades go into production.  This has been true of the Dashboard release we did at the end of October.  I already shared about the Search and Legal Name additions.  Here are a few more tweaks that we released just yesterday. Take some time to master them and you'll be more efficient with Churchteams than ever before.

A friend of ours Damon Stoddard, a master black belt six sigma expert in Seattle, was volunteering to lead the groups ministry in his church about a decade ago when he called to ask me if I thought that TRUST would be a good way to measure the health of a small group.

 I was familiar with Patrick Lencioni's book on the Five Dysfunctions of A Team that identified Trust as the foundation upon which a team is built.  But,  had never heard anyone suggest applying trust to evaluating the health of small groups.  I thought it was a brilliant idea and told him that I thought it would be a great measure for group health.

He then pointed out to me that one of the leading indicators of trust in relationships is consistency and asked if we could measure the consistency of a group.  A few years earlier, we started calculating the average attendance per group whether they met once or five times that month¹.  So, all we needed was another column to divide that number by the enrollment in the group.

Think about this for a moment.  If you are going to live out the "One Anothers" in your small group.  If you are going to do "life together" with someone else. You are going to have to TRUST yourself to them.  That's how discipleship works.  Spiritual transformation is only going to happen if you trust those helping you achieve it.

Who are you going to trust? Friends that are consistently there for you. Faithful people who you are going to entrust your life message to (2 Timothy 2:2). Though just showing up isn't the full equation to measure trust, it is a very measurable indicator.  

Damon's next question helped us sharpen the measure, "at what consistency rate would you say a group is healthy and unhealthy?"  I had been leading small groups in churches for 18 years at that point and quickly responded. ²

80 to 100% Consistency = Healthy

Under 50% Consistency = Unhealthy

We sent him the data for his church.  He did the analytics and discovered that 5/12 groups were above 80%, 4 were between 50 and 80%, and 3 were below 50%.  So, he got his pastor and went to the 3 groups and discovered that all 3 of them had issues they needed help with.

Within a few months we created our Monthly Small Group Health report that we email to our clients who want it for their church.  It's an Excel spreadsheet that adds a new sheet each month with a summary of group health within a ministry area.

Groups are organized by consistency rate, not alphabetically.  Blue zone groups average 80% and above.  These people love their group.  They even plan their vacation around group times. These are your leadership development groups.  

Yellow zone groups are your average groups.  Nothing outstanding generally, but also nothing to necessarily worry about.  The Red zone groups are your focus groups for the next month.  If the small group pastor / director and coaches don't do anything else this month, they need to know what's up with these groups.

Of course the output of the data is only as good as the input.  But through trial and error with hundreds of churches we've developed a system to get 100% response from group leaders each week.  It combines technology people are already committed to with a system of accountability appropriate to each leadership level.  Join me for a Small Group Webinar to learn more.     

¹  Small groups that meet in homes don't necessarily meet every week like traditional adult Sunday School classes do.  This skews monthly attendance.  To solve this we developed a metric that uses the sum of the average attendance (blue) instead of the average of the weekly summed attendance (red).  This is a far better way to compare tradition Adult Sunday School numbers to small group numbers.  

² For larger groups that typically meet in classroom like Adult Sunday School we generally lower the percentage rate for health by 20 points.  i.e. for "Small" Groups of 20 or more:

60 to 100% Consistency = Healthy

Under 30% Consistency = Unhealthy

So a typical Adult Sunday School of 30 is still considered in the Blue Zone with an average of 18 and in the Red Zone when it averages 9 or les.

You are likely familiar with form building tools like Wufoo, Formstack, Google Forms, Jotforms and many others.  Or maybe even dedicated event registration applications like Eventbrite, Cvent, EventU or others.  They are great at what they do.

The release of the new Dashboard went amazingly well last week.  We got a lot of great comments from you guys and there's a lot of excitement about it.