Coronavirus Sunday - How we help churches be the Church.

Posted by Boyd Pelley on 3/15/20 10:00 AM
Boyd Pelley
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EmptyAll across the country today, churches are empty because of the Coronavirus pandemic. 

I've loved reading  notes from pastors encouraging their people to trust God and then love and care for one another.  

This is a time for the church to shine!  And we built Churchteams to be the light on the hill for decentralized ministry.  Our team started talking about that and we came up with some ways beyond the Sunday experience that Churchteams can help your church be the Church (not a cap typo) during this crisis. 

Need:  Care for the sick and elderly.

1.  Create a registration for volunteers willing to help. 

Here is an idea for a multiple choice dropdown registration attribute:  I can help ...   

    • Call, text, email and check on those who are sick or elderly.
    • Get and deliver groceries, medications, or run errands while you self-quarantine.
    • Donate food, household supplies or give financial assistance.
    • Provide childcare for working parents.
    • Volunteer to help medical providers as needed.
    • I'll do anything that needs done.

2.  Create a simple registration for those who need help. 

All they need to give is cell phone number and address.  Perhaps the descripton or the registration attribute is simply ... 

    • I am sick or feel vulnerable and choosing to self-quarantine

Need: Care for those providing care.

3. Create a registration for people to identify that they are caregivers. 

Set up the registration like a VBS registration with one group for the care giver to support them and then another group for their sick or vulnerable  family or friend for prayer.  Perhaps a description or registration attribute that says ...

    • I am a caregiver for a sick or elderly family member or friend.  I would love a break, some encouragement, and/or prayer.

Once you have created the three groups, use Link Builder (Communicate > Link Builder) to build a link to present your response options.  It could look like this.


Take it another level and go to Communicate > Text-to-Church - Keywords, click the blue Add Link button and put in the link you just built so that people can access the options using Text-to-Church.  Try it.

Text Sick to (817) 677-9850

Make and follow-up with assignments
Now that you have the groups with people who need help and those willing to help, have a staff person or volunteer open up the group of those willing to help in one window and beside it open one of the groups of those needing help.
Create a group view for the needing help groups that includes notes.  For each person with a need, make a note that includes the nature of the need and then assign it to one of the volunteers.  The volunteer will immediately be emailed that they've been assigned the need.  On the due date, they will also receive an email and a text reminder.  Each of these will have a link back into the system to see contact information and make follow up notes / assignments.  
Those are our ideas for this next step in the process.  Share yours and read what others have done on the Facebook Forum of Churchteams friends and clients.  
If you don't use Churchteams and don't have software that will do this, start a 30 day free trial and begin using it today.   Knowing that speed is important, our support team is available and eager to help you ramp up quickly.  Even if you don't continue at the end of the trial, it has been our privilege to help your church community minister to families in need during this challenging time.  
Let's go Church!!

Tags: Church Management Software, Best Practices

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