Managing enrollment, especially payments, for events like preschools, camps, or Christian School tuitions is a time-consuming challenge for many churches.  These programs require registrations, forms, initial payment, accounting, payment reminders, attendance, email or text communication, and syncing at least some of the information in the church database. 

This is the third in a series of three blog posts on using church management software for stewardship development.  In the 101 blog post we looked at filters that help you recognize first, second, and lapsed givers.  In the 201 blog post we looked at how to automate feedback and follow-up using scheduled reports.  

In this blog post we want to share with you the mechanics not only of giving, but also of helping people feel good about their giving.   2 Corinthians 9:7 says, "the Lord loves a cheerful giver."  So, it is important for church leaders to do everything they can to help people feel good about their giving.

In mylast blog post I mentioned that most churches don't have a stewardship development system in place.  Some will have a philosophical reason for this.  For others it's a matter of priorities and resources. 

I have no idea how many articles, books, conferences, and capital development programs I've been around through three (okay, four) decades of ministry.  I do know that they have been extremely helpful to churches I've been a part of and so many churches that we have served through the years. 

Our role as a church management software is to help churches set up and automate the best practices for which they have received training.  Last week I showed you the three filters in our reports to help with first, second, and lapsed contributors.

I recently gave a talk to a group of community and business people on values.  I chose this topic because our values for service and innovation are so important to our company being what the Lord wants it to be.  Behind each one of the upgrades below is a commitment on the part of our team to listen to our clients, really hear their needs, and innovate solutions that serve them well.

Data clarity and confidence is a real problem for churches.  We've implemented lots of checks and balances through the years to help with this.  Upgrades 1-3 mentioned below are just the latest ones.

The last two focus more directly on people.  One on making payments due and recurring payments more visible in the App for things like camp and school tuition.  The other provides a bit more clarity for those responsible for creating volunteer schedules.

There are two parts to every event registration or survey form software.  The first part is the design of the form itself.  In Churchteams this includes:  member attributes, registration fields, member notes, payment, fund designation, embed code, hyperlink, text keyword, header, completion response, confirmation email, multiple registrants, and redirect links.  I have written a lot about the abilities and upgrades of these features in previous blogs.

However, it occurred to me recently that I have never written a blog dedicated to the second part of registrations and forms software which is the spreadsheet that houses the results.  In Google Forms this is the responses page.  That data can also be exported into Google Sheets or Excel.  

Values-building in an organization is hard work.  I'm not talking about the work of writing something down for a business plan.  Nor the work of an executive team on a retreat wrestling over what is most important.  The result of this kind of work is a set of aspirational values.  These are just seeds.  

I'm talking about the hard work of cultivating, planting, watering, fertilizing, weeding, and protecting these seeds.  There's no shortcut for this work.  It takes time for values to put down roots, sprout, mature, and bear fruit.

Just this morning I was talking with a friend who is incredibly busy with end of the school year activities for his kids.  It's a great time of the year to celebrate, but it's also a season for church staff and families to start planning for summer activities. 

A few months ago, I wrote an article on how to use All Check to capture worship attendance.  Having everyone in the family check in to everything at once including worship is really helpful.  That article answers the questions: why take individual attendance, how to do it, and how to motivate people to respond.  Check it out if you're interested.

Another one of our creative churches uses their digital connection card to take individual worship attendance for their multiple services.  On their connection card they have a "Service I'm attending" dropdown question with all their services listed including online.

Now that Easter is over, pastors and church staff are turning their attention to planning and preparing for summer events.  In fact, a good friend, an elder at his church, recently asked me about using Churchteams for managing their church's mission trips. 

There are software solutions built specifically to solve this problem for churches.  But, he has been around the software world for decades and knew it would be better to use Churchteams if possible than to purchase another software.  The cost of another software is a factor, but the bigger issues are staff and data alignment.