Email is still one of the most valuable ways churches connect with their members and community, and we want to make this process as smooth and enjoyable as possible for you and your team. That’s why our email platform is designed with powerful but easy-to-use features built right in—no third-party software hassles required.
With Churchteams, you get the flexibility and creative options you need, paired with the intuitive experience that makes your ministry communications shine.
Let’s explore a few key ways to help you make the most of our email tools—no matter who you’re reaching or what you want to accomplish!
What’s the purpose of your email?
Start by considering whether your message is intended for one person, a select group of people, or your entire church community. When you’re writing a personal note of encouragement, a quick reminder, or coordinating with a volunteer, simple is best.
Our basic and Advanced editors make it easy to send straightforward, text-based messages so you can get right to the point—no distractions, just clear communication.
If you’re reaching a larger group—perhaps through your weekly newsletter, providing updates, or sending a special event invitation—visuals make all the difference! The Advanced editor shines here, offering fun ways to add photos, colors, formatted layouts, and call to action buttons that make your emails stand out and keep people engaged.
Who exactly do you want to reach?
Churchteams uses "groups" to organize people for many purposes, including targeted communication.
Our enhanced “lists” feature helps meet modern email security standards by empowering people to manage their own preferences—including the ability to easily unsubscribe at any time. It’s the ideal solution for sending newsletters and other permission-based communications.
For tailored outreach, try our "filters!" You can quickly target emails based on group involvement, member information, giving patterns, or any combination you prefer—making your communication both personal and powerful.
When should your email go out?
Sometimes you need to send something right away, but scheduling emails can boost engagement! The Email History tool is a fantastic guide, allowing you to experiment and track what works best. One church discovered that Tuesday at 3:00 p.m. was the magic hour for sending emails to first-time.
Our scheduling tool isn’t just for one-off messages—you can use it to create a sequence of emails for ongoing follow-ups, thanks to seamless integration with workflows. This way, you can ensure consistent connections, even weeks after an event wraps up.
How can you keep your brand consistent and inviting?
Whether you want complete creative freedom for individual messages or need to keep things consistent for your church’s brand, we’ve got you covered. Our Advanced editor helps you choose the perfect colors, logos, and style every time.
Once you build an email layout you love, save it as a template for easy reuse. Many churches keep a set of “go-to” templates on hand, so updating content for new occasions is a breeze and your communication always looks polished.
How do you add a personal touch?
Everyone appreciates being greeted by name! Personal emails usually include individual names, but you don’t have to lose that warm touch in mass mailings. Our merge tags make it simple to personalize your bulk emails with each recipient’s name, helping every message feel inviting and heartfelt.
By taking advantage of these features, your church can send out professional, engaging, and friendly emails that truly reflect your mission and foster deeper connections. We’re here to help make your communication not just effective—but enjoyable for everyone involved!
